Terms & Conditions
Please review our terms of service carefully. These conditions outline the framework of our professional partnership.
1. Introduction
These Terms and Conditions ("Terms") govern the relationship between GHMM Bookkeeping Services ("Firm", "we", "us", or "our") and the client ("Client", "you", or "your"). By engaging our firm for bookkeeping, accounting, tax preparation, or financial advisory services, you expressly agree to be bound by the terms outlined below.
If you are entering into these Terms on behalf of a company or other legal entity, you represent that you have the authority to bind such entity to these terms and conditions.
2. Scope of Services
GHMM Bookkeeping Services provides professional accounting, bookkeeping, multi-jurisdictional compliance, and financial reporting services. The specific scope of work, including deliverables, frequency of reporting, and timelines, will be exclusively detailed in a separate signed Letter of Engagement (LOE) or Service Agreement.
Any services requested outside the scope of the LOE will be considered out-of-scope and may be subject to additional fees. We do not provide audit services or legal advice unless explicitly stated in a separate agreement.
3. Client Obligations
The accuracy and timeliness of our work depend heavily upon the accuracy and completeness of the information you provide. You agree to:
- Provide all necessary financial records, bank statements, receipts, and documentation in a timely manner.
- Ensure all data provided is accurate, lawful, and complete to the best of your knowledge.
- Maintain secure access to any third-party accounting software (e.g., QuickBooks, Xero) if we require access.
- Respond promptly to requests for clarifications regarding uncategorized transactions.
We are not liable for any penalties, interest, or financial discrepancies arising from inaccurate, withheld, or delayed data provided by the client.
4. Fees & Payment Terms
Fees for our services are outlined in your Service Agreement. Unless otherwise specified:
- Invoices are generated on the 1st of each month for retainer-based clients.
- Payment is due within 14 days of the invoice date (Net 14).
- Late payments may incur a penalty fee of 1.5% per month on the outstanding balance.
- We reserve the right to suspend services if accounts are more than 30 days past due.
5. Confidentiality & Data Protection
We treat your financial data with the highest level of security. GHMM Bookkeeping Services agrees to hold all client information in strict confidence. Information will not be shared with third parties, except:
- When explicit written consent is provided by you.
- When required to comply with a valid legal process, subpoena, or government request.
- To trusted third-party software providers (e.g., cloud storage, accounting platforms) necessary to perform the services, provided they adhere to strict security standards.
6. Limitation of Liability
To the maximum extent permitted by applicable law, GHMM Bookkeeping Services, its partners, employees, and affiliates shall not be liable for any indirect, incidental, special, consequential, or punitive damages, including loss of profits, data, or business opportunities, arising out of or related to our services.
Our total aggregate liability for any claim arising out of this agreement shall not exceed the total amount of fees paid by you to us in the three (3) months preceding the event giving rise to the claim.
7. Term & Termination
Either party may terminate the Service Agreement by providing a written notice of thirty (30) days. Upon termination, the client is responsible for payment for all services rendered up to the date of termination. GHMM Bookkeeping will ensure a smooth handover of all ledgers and documentation back to the client upon settlement of final invoices.
8. Governing Law
These Terms shall be governed by and construed in accordance with the laws of the jurisdiction in which GHMM Bookkeeping Services is officially registered, without regard to its conflict of law provisions. Any disputes arising from these Terms shall be subject to the exclusive jurisdiction of the courts in that region.
Legal Disclaimer
This document serves as a standard template for illustrative purposes. Because GHMM operates across international borders dealing with US GAAP, IFRS, and Canadian tax laws, we highly recommend having your legal counsel review these terms to ensure they fully comply with your specific jurisdictional and operational requirements.
Questions about our terms?
Reach out to our legal and compliance team.